Accounts Division

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ENCIK ROSDI ABU
Undersecretary
  03-89115771 |  This email address is being protected from spambots. You need JavaScript enabled to view it.

The Ministry of Communications and Digital, formerly known as the Ministry of Communications and Multimedia, was given the status of a self accounting department in accordance with the decision of the National Economic Action Council in 2002 which was based on its annual allocation which exceeded RM1 billion and the payment workload and high revenue collection. Therefore, the Accounts Branch was established as an Accounting Office and began operations on 1 August 2003 under the Finance Division. It is directly responsible to the secretary of the Finance Division.

On 1 March 2007, the Accounts Branch operated separately under the new name of Accounts Division led by the secretary of the Accounts Division. The establishment of this division is to improve the efficiency of financial management, payment and revenue collection of the ministry as a whole. The Division currently has a staff of 71. It has two (2) main branches, namely the Management Branch and the Operations Branch with the following sections:

Management Branch:

o Consultant Section
o eSPKB Inspection Section 
o Receipt Audit Section
o Administration and Finance Section

Operations Branch:

o Payment Section
o Salary Section
o Loan and Advance Section
o Accounts Section
o Information Technology Section

• To ensure that all payments, collections and preparation of reports are done within the prescribed period so as to satisfy the customers

• To manage training and courses related to finance and accounting for all accounting and non-accounting officers of the ministry..

• To plan, implement and provide advice regarding the accounting and financial system implemented in the ministry.

• To monitor compliance of financial regulations in force through regular inspections at all Responsibility Centres under the ministry.

• To conduct monthly audits and verification of cash balance at the Collector's Office under the ministry.

• To carry out receipt account audit visits at the prescribed Collector’s Office.

• To process and manage payments by cheque and electronic funds transfer.

• To process emolument payments to ministerial personnel and manage salary deductions to the relevant agencies using the computerised payroll system in accordance with the schedule set.

• To record all payments and receipts of the ministry and its departments.

• To manage the funds to meet payment requirements.

• To manage and control personal advances, other advances and computer loan financing for the ministry.

• To close accounts and provide monthly and annual accounting statements.

• To provide technical assistance for the accounting system implemented in the ministry and its departments

• To process payments within four (4) days of the date of receipt of complete documents from the responsibility centre.

• To ensure payment of salaries is made on a specified date and not later than the 25th day

• To review and approve the monthly cash balance for every Collector's Office before the 25th day of the following month.

• To carry out eSPKB inspection for each responsibility centre and prepare the inspection report within 14 working days of the inspection

• To process applications for personal advances, other advances and computer loan financing within two (2) working days of the date of receipt of complete documents.

• To give advice on the implementation of the government accounting and financial system to departments and agencies under the ministry within two (2) working days of the date of receipt of queries.

• To prepare supporting papers accurately and completely for the purpose of preparation of the financial statements of the federal government and submit them to the Accountant General’s Department according to the specified date.